pril
2005April
2005
POLICY STATEMENT –
Foreword: The vast majority of people involved in gymnastics and trampoline activities derive their interest and pleasure from the performances and enjoyment shown by the participants. A British Gymnastics event, by its very nature is in the public arena and when entering for the event, the participant acknowledges this fact, which will include the recording of his/her image, since there is already an acceptance that at least professionally approved photographer, may take photographs. British Gymnastics does not wish to discourage the use of video or photographic equipment at events for appropriate use, but we will take all reasonable precautions to protect our members against the possible inappropriate use of films or photographic images. British Gymnastics has therefore introduced procedures, which require all persons wishing to use video or photographic equipment at a British Gymnastics event, to apply for permission, preferably prior to the event.
Photography Accreditation for British Gymnastics National Events:
The permission to film, video or take photographic images is given on the basis that the person given the permission agrees not to cause or permit, directly or indirectly, any of the images to be published, shown, sold, distributed or otherwise disposed of by any method without prior written consent from [British Gymnastics or] the individual(s) concerned.
Any person wishing to use a video or film or take photographs at an event must register their intentions with and provide proof of identity to, the registration desk at the event. A person wishing to take images with a mobile phone must register the device as a camera at the registration desk. British Gymnastics or the organiser of the event may in its discretion, and without giving any reason, refuse to register any person and give that person permission to film or use a video or take photographs at the event.
A British Gymnastics Region or Home Nation may operate their own annual accreditation system and issue an Identification/Accreditation card. A valid card may be presented to the registration desk and will be accepted for accreditation at the particular event.
At the event and following registration and proof of identity, a sticker with name and date will be issued and must be worn during the event as proof of accreditation.
Failure to comply with the above will result in the individual being refused entry or being required to leave the premises, or deposit the camera or other equipment with the registration desk or the event organiser until the individual leaves the event. If the camera or other equipment has been used at the event, the registration desk or the event organiser may require the film to be delivered or it to be destroyed or the recording to be deleted. The registration desk or the event organiser may refuse to return any such equipment to the individual until the film has been delivered to it or the recording has been deleted. The individual will not be entitled to any refund of the entry charge if he or she is refused entry or required to leave.
If the event organiser/welfare officer or their representative suspects inappropriate photography or filming, they will request the person to leave the venue and to surrender any film relating to the event.
The list of registered persons will be returned to British Gymnastics to be confidentially archived, to facilitate any enquiries by police or social services or any enquiries by British Gymnastics in respect of any breach of this policy statement.
A copy of these rules and procedures will be displayed at the event and included in the programme.
IT MAY NOT BE POSSIBLE TO PROCESS APPLICATIONS AT THE EVENT.
Note: Individuals must register at the event registration desk with their confirmation form and must show proof of identity.
At which point a small administration fee will be required.
An identification label will be issued at the photography registration desk and this must be displayed whilst in the arena
This form with the information contained will be retained at British Gymnastics offices for such period as British Gymnastics considers necessary.
BRITISH GYMNASTICS CHILD PROTECTION PROCEDURES
The British Gymnastics Child Protection Policy requires that any person wishing to engage in photography, filming or videoing at an event, must register their intent with the event organiser. Please refer to the policy statement enclosed for further guidance.
Please complete the information and request a senior club official to sign the form to validate your identity and intentions then return with a SAE to:
………………………………………..……………………………………………………………………
………………………………………………………………………………………………….……….
Closing date for applications:…………………………………
Name of applicant:…………………………………………………………………….……….……………………
Address: ……………………………………………………………………………….………………..…………...
……………………………………………………………………………………………….…………..
Post Code: ...…………………….…………
Telephone: ……………………………………………………………………………………..……….…………...
I …………………………….declare that the purpose of videoing, filming or photographing at the …………………………………….. is for coaching or family use and that I will not in any way use, alter or permit the altering of images for inappropriate use. I have read the policy statement and agree to abide to its contents. I agree that I will ensure that the images will not be published, sold, distributed or otherwise disposed of without the prior written consent of British Gymnastics or the individual(s) concerned. I also consent to British Gymnastics obtaining, recording, retaining and processing for as long as it considers necessary the personal data relating to me included on this form (when completed) for the purposes referred to in the policy statement and to it erasing or destroying any such personal data at any time.
I agree that British Gymnastics and I intend that the obligations and restrictions on me pursuant to this form will confer a benefit on any individual whose image may be taken or captured and that any such individual will be entitled to enforce in his or her own right any such obligations or restrictions pursuant to the Contracts (Rights of Third Parties) Act 1999.
Signed by the applicant: ………………………………………. Date: …………….……….……
I can confirm that the applicant is associated with:
(Name of Club)…………………………………………………………………………….
Participants Name/s ……………………………………………………………………..
and that the identification details above are to my knowledge correct.
Senior Club Official (PRINT NAME)………………………………….Position:………………...………
Signature: ……………………………BG Membership No:…………………. Date…………………..